Exchange studies for Master students on campus programmes at DSV are allowed during the 3rd semester (autumn). You must take courses in computer and systems sciences topics to be allowed to include the credits in your final degree.

Students from the Master’s programme in Health Informatics, apply for exchange studies through Karolinska Institutet.

Application time-line


1. Be prepared!

When can I go?
Are you qualified?
What do you want from your stay abroad?
Expect to do a language test!
Economy

2. Where can I go?

DSV's partner universities or Stockholm University's central agreements and networks
Student reports

3. Prior to application

Which courses can I take?
Language requirements
Eligibility and selection
Application

4. Once you have been nominated for exchange studies

New application to the partner university
Course selection and Learning Agreement
Scholarships and CSN

5. Once you have been accepted to the partner university

Letter of Acceptance
Registration
Insurance
Visa
Checklist pre-departure

6. During the exchange

Course selection and updated Learning Agreement
Transcript of Records
Claim form in case something happens

7. After your exchange period

Write a student report
Consequences if you take too few credits
Transfer your credits
Share your experiences and inspire others to try exchange studies!


 

1. Be prepared!

When can I go?

Masters level (campus programmes): DSV allows exchange studies during the 3rd semester (autumn).

Are you qualified?

Eligibility for agreements with DSV's partner universities:

  • Be enrolled in one of the Master´s programmes at DSV, Stockholm University.
  • Have at least 22,5 credits in computer and systems sciences from a Master's programme at DSV. The credits have to be registered in Ladok.
  • Exchange period must correspond to full-time studies of 30 credits per semester.
  • Exchange studies must be transferable back to Stockholm University.
  • Have room left for credits from the exchange studies in your programme.
  • Meet the partner university entry requirements (e.g. language level, knowledge of the subject and the admission requirements for the course).
  • You need to be able to obtain a student visa for the country in question.
  • In some cases: have citizenship of an EU country or permanent residence for more than just studies in Sweden.

Eligibility to Stockholm University's central agreements and networks
Note! You are only able to apply to Stockholm University's central agreements and networks if you have 45 hp from Stockholm University.

What do you want from your stay abroad?

When you investigate the courses offered at the different partner universities, it is good to have a plan of what you want out of your stay. In which area in computer and systems sciences do you want to deepen your knowledge? It is important that the courses have progression and are at an advanced level.

Expect to do a language test!

Most universities require a language test. Some accept that DSV certifies your language level. But expect to do a language test! Two common language tests are TOEFL and IELTS.

Economy

If you go through the Erasmus+, you get a scholarship for living expenses.
Please note that Switzerland is not part of Erasmus+. Switzerland offers a private scholarship, similar to the Erasmus+ scholarship, that you apply for through the partner university. If you are Swedish citizen or have a permanent residence permit, you can apply for scholarships linked to some universities in East Asia such as Taiwan, Japan and Korea. You will find information next to the country of our partner universities.

You do not pay a tuition fee, but expect to pay costs in addition to living expenses such as flight tickets, vaccines, visas, extra insurance, medical treatment if needed, administrative costs at the university, membership in the student union, the cost of software and printing etc. Keep in mind that some universities may require a deposit for accommodation.

You can be granted CSN for exchange studies, and can apply for extra loan for your travel costs to and from the country of your university, provided you meet the requirements for a study loan in Sweden.

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2. Where can I go?

There are agreements with universities around the world. Different agreements have different conditions and deadlines. See application deadlines here

DSV's partner universities or Stockholm University's central agreements and networks

These agreements are available:

DSV's partner universities (see application deadline here)

  • Erasmus+ (link to Erasmus+ basic conditions, etc.)
    Agreements within Europe. Courses in computer and systems sciences. Provides a scholarship for living costs.
    Switzerland has a scholarship program similar to Erasmus+.
  • Bilateral agreement (DSV's agreements)
    Agreements in China and Taiwan. Courses in computer and systems sciences. Provides no scholarship but might offer possibility to apply for scholarship through the university. It is possible to apply for scholarships for exchange studies in Taiwan

List of DSV's partner universities - Here you will find links to, and descriptions of, all universities DSV has agreements with.

You will also find all DSV agreements from the list above in the Agreements Database of DSV's partner universities. Here you can, among other things, read student travel reports from each university. Select Department of Computer and Systems Sciences in the drop-down menu under Department.

Stockholm University's central agreements and Networks (see application deadline here)

  • Central agreements (bilateral university-wide).
    Agreements in the rest of the world (outside Europe). Courses in computer and systems sciences. Provides no scholarship.
  • North2North
    Agreements in the northern parts of Finland, Iceland, Norway, Canada, USA and Russia. Courses in computer and systems sciences. Provides a scholarship assisting to travel and living costs.
  • Nordlys
    Agreements in Norway, Finland and Denmark including Greenland and the Faroe Islands. Courses in computer and systems sciences. Provides a scholarship.

Agreement database of Stockholm University's central agreements and networks. Sort by Framework (Nordlys, North2North or bilateral) then select the country you are interested in.

Other scholarship possibilities outside the EU for Swedish citizens or citizens with Permanent Residence Permit in Sweden 

You apply early spring for the next academic year.
Chinese universities offers scholarships for, for instance, summer studies (Wuhan University)
Taiwan offers scholarship for language studies in summer and autumn or for exchange studies  
Scholarships for exchange studies in Japan
Scholarships fpor exchange studies in Korea  

Student reports

Be inspired and learn about previous students' exchange experiences!
Student reports at DSV's web.

You will find even more student reports at the two contract databases:
Contract Database of DSV's partner universities.
Contract Database of Stockholm University's central agreements and networks.
Select a university, click Study report.

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3. Prior to application

Application in several steps:

Step 1: You apply to be nominated. First you must fill out the DSV course selection form (230 Kb) and send it to DSV International Office
After your course selection is approved you can send your application to the instance that handles the agreement. 
Submit the correct form to each instance: If you are applying for exchange studies via Stockholm University’s central agreements and networks, you have to transfer your approved courses to the designated form.
Step 2: Say yes or no to your nomination. Check your mailbox!
Step 3: After you have accepted your nomination, make a new application to the partner university. Note that you are not finally accepted at this stage. You will get a final decision from the partner university.

Which courses can I take?

When selecting courses, it is important that:

  • courses must be within computer and systems sciences and have progression,
  • courses must be at an advanced academic level,
  • full-time studies of 30 credits per semester,
  • course content must not overlap the courses you have already taken,
  • DSV does not allow you to write the thesis during the exchange semester.

You can find more information about how you find courses further down the list at Course Selection

Selection from

Use this form when making your first preliminary course selection, regardless of which agreement you wish to attend:  DSV course selection form (230 Kb)

After your preliminary course selection have been approved, enter the approved course in the form for each agreement. Continue to use the DSV course selection from for DSV's agreements. Use a separate form for Stockholm University's central agreement and networks. See information below.

Only after your courses are approved by DSV, you are able to fill-in the preliminary application to Stockholm University's central agreement and networks.

Language requirements

Expect to take a language test. You find the language requirements at each partner university’s website. Include your high school/upper secondary level diploma with your language proficiency (for English in Sweden English B or English step 6). Be prepared well in advance! Language Tests (IELTS, TOEFL) are given only a few times a year.

Eligibility and selection

Eligibility requirements for DSV's partner universities.
Eligibility to Stockholm University's central agreements and networks

The application must be complete. Incomplete or late application documents will not be considered. (Application must also be submitted to registrator (registrator@dsv.su.se) no later than two days after the application deadline).

Selection criteria for DSV's agreements

  • Selection is based on the number of completed course credits (registered in Ladok) on your Master’s programme at DSV.
  • You get priority if you have been a Buddy.
  • A certificate that presents your language skills in the partner university’s teaching language.
  • Grades in completed courses in computer and systems sciences.
  • You get priority if you have not done exchange studies before through Stockholm University.

Selection criteria for Stockholm University's central agreements and networks

Application

For application deadlines see application timeline up top of this page.

Application to DSV's agreements

Note that the call for application for exchange studies is not published until the opening of the application round. The list shows which universities you can apply to in the current round and the number of admissions to each university.

  • The call for application for exchange studies -  List of exchange places DSV agreements HT20 (45 Kb)
  • Link to application: (Find link here when the application is open).
  • Select a maximum of 3 universities.
  • Put your choices in order of priority, with your favourite choice as nr 1.
  • Make a preliminary course selection. Use the form DSV course selection form (230 Kb) .

Prepare documents to attach:

  • Current transcript of completed courses from your on-going programme at DSV. Download your study certificate from Ladok.
  • Completed form: DSV course selection form (230 Kb) .
  • High School/Upper Secondary Diploma showing your language proficiency and possibly also language certificates required by the partner university (e.g. TOEFL or IELTS).
  • Medical certificate regarding special support (if necessary).

Application to Stockholm University's central agreements and networks

Note that the call for application for exchange studies is not published until the opening of the application round. The list shows which universities you can apply to in the current round and the number of admissions to each university.

Prepare documents to attach:

  • Email  DSV course selection form (230 Kb)  (one form for each universty you are applying for) to the Student Counsellors at DSV (deadline November 21) and present the courses included in your preliminary course selection. DSV provides a preliminary assessment if the courses can be credit-transferred as a computer and systems sciences topic. You will get a definitive assessment when you are nominated for exchange studies.
  • Write a Statement of purpose/letter of motivation (in English).

Guide to filling out your application to Stockholm University's central contract and networks.

Note! It takes approximately three weeks to get the answer. Check your e-mail and reply yes or no.

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4. Once you have been nominated for exchange studies

New application to the partner university

You will receive a message from DSV, International Office at Student Services (central agreements) or from the partner university on how to apply.

Your responsibility

  • Fill out the application after the partner university’s instruction. Note! You must have a complete application with all necessary attachments.
  • Send your application as soon as possible. Do not wait until the official deadline.
  • If the partner university requires that DSV International Office sends your application, you need to submit your completed application well ahead of deadline.
  • If you decide that you don’t want to go, you must promptly notify (via e-mail) DSV International Office and/or contact the International Office at Student Services (the central agreements) and the partner university.

Good to know when you fill out your application

Examples of common documents to submit with your application

Course selection and Learning Agreement

Make your course selection first, on DSV Course Selection form, if it is approved, you can fill out your Learning Agreement.

The idea of student exchange is to be able to transfer your credits from your stay to your degree at DSV. To ensure academic recognition, you need to establish an approved study plan (Learning Agreement) with DSV Director of studies and the receiving university.

Course selection

Course selection is the basis for your Learning Agreement.

More information about DSV's partner universities here

Search tips:
Find information at the universities' websites. Check if both the university and its courses will suit you and your program. Look at both the university and the Department’s websites. Good keywords are, for example, Course catalogue, Exchange students, International Office, International Relations. Note that  pages entitled International Students are usually directed towards paying international students and not towards exchange students.

When looking for courses, make sure that the courses meet these requirements:

  • the course subject must be in computer and systems sciences but not necessary co-relate exactly with the courses of the 3rd semester at DSV,
  • the course must be at an advanced academic level (Graduate),
  • course content does not overlap with the courses you already read,
  • full-time equivalent total of 30 credits.

Be prepared, that you probably have to re-choose your courses when you arrive at the university. The reason may be that the course is full, cancelled or that there are scheduling conflicts.

Fill out the form DSV course selection form (230 Kb)  and e-mail it to the International Coordinator at DSV

Besides general information, you also need to submit:

  • Course code, course title and the number of credits/units of the courses you are interested in.
  • Paste the course description (if necessary, translated into English) and link.

Send the completed Word document by e-mail to exchange-out@dsv.su.se. The Director of Studies will decide if the credits of the course can be transferred to your program and the number of credits you will get.

Translation of credits

30 ECTS correspond to 30 credits in the Swedish system. In cases where the ECTS system does not apply, you have to study the equivalent of 20 weeks of full-time studies to 30 credits. You can not get more credits than the equivalent of 30 credits per semester. Grades from studies abroad cannot be transferred, only the number of credits.

When your course selection is approved by the Director of Studies, it is time to fill out the form for your Learning Agreement.

Learning Agreement

Learning Agreement is an agreement on the courses you will take when you are abroad and that the credits of the completed courses can be transferred to your program when you return.

Learning Agreement must be signed by you, DSV and the partner university before departure!


It is your responsibility to save the Learning Agreement and to send a copy with all signatures to DSV International Office writing in the subject line “LA to application exchange studies via DSV autumn semester 2020”.

Learning Agreement for Erasmus+
Learning Agreement for Erasmus+ (116 Kb)

  • Mail completed and signed document to DSV International Office
  • We will sign and return the document to you.
  • Contact your host university and request a signature. Send the document with all signatures back to DSV International Office

Learning Agreement for bilateral and central contracts
Learning Agreement for bilateral and central contracts (107 Kb)

  • Mail completed and signed Learning Agreement to DSV International Office
  • We will sign and return the document to you.
Tip! It is not guaranteed that you are accepted - Prepare for a Plan B with studies at DSV!

 

Consequences if you take too few credits

If you are not approved for one or more courses in your Learning Agreement, you must take these credits when you return. You must have a total of 30 credits for the corresponding semester of your programme. It is possible to supplement the missing credits by taking extra courses during your last semester at DSV and/or extend your studies with an extra semester.

Scholarships and CSN

Scholarships

If you have been nominated through an Erasmus+ agreement, you must:

  • apply for Erasmus+ scholarship,
  • do a language test before and after your exchange period,
  • fill out an electronic questionnaire after completing the exchange period.

Read the information about Scholarships for Erasmus+ and language test for outgoing exchange students.
For questions regarding the Erasmus+ and/or the scholarship Erasmus+ contact erasmusutbyte@su.se

Other scholarships

  • Switzerland offers a scholarship similar to Erasmus+.
  • Provided you meet the requirements regarding nationality you can apply for scholarships for exchange studies also in China, Japan, Korea and Taiwan.  

CSN

You can get a student loan from CSN provided you meet the requirements to receive a student loan in Sweden. You can also apply for an additional loan. You must be admitted to the partner university and registered as an outgoing exchange student in Ladok before you can submit your application to CSN.

Apply for two semesters, one application for your exchange period (universities abroad) and one application for studying at DSV.

In some countries, you need to prove that you can finance your stay to get a visa. You can get a certificate from CSN.

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5. Once you have been accepted to the partner university

Letter of Acceptance

If the partner university accepts your application, you will receive a notification of admission (Letter of Acceptance) and a Welcome Package. Since the notification of announcement might take a while, please check the dates of the semesters and the date when you must arrive.

Often the receiving university organises orientation/introduction/welcome days or weeks for you prior to the start of the semester and you are entitled to add this period for your Erasmus+ scholarship. Check that your Letter of Acceptance also includes the week/s of the exams which at many universities might be just after the official end of the semester so that you get your semester dates correct regarding, for example, your study loan from CSN.

Registration

Email your admission letter as soon as possible to the DSV International Office.
Include the following in the mail:

  • Letter of Acceptance (or similar documents) from partner universities,
  • the precise semester dates, start and end dates,
  • the date of introduction/orientation/welcome day/S (if possible),
  • your postal address.

We will register you in Ladok as an outgoing exchange student and provide you with a certificate of insurance through the Student UT.

At the end of the semester prior to your exchange study period, we will invite you to a preparatory meeting where you will receive your insurance documents and important practical information for your exchange study semester.

Insurance

EU-card

If you're traveling within the EU/EEA and Switzerland, you should bring your European Health Insurance Card - EHIC. It gives you the right to necessary medical care in the country you are studying in. With the European card, you pay the same amount as the country's citizens. You will only pay the patient fee.
More information about the European Health Insurance Card, what is included and how to order a card at the Försäkringskassan website

Student UT

As an exchange student through Stockholm University, you are insured through Kammarkollegiet Student UT insurance, provided that:

  • you have notified accurate semester dates to DSV International Office,
  • you are registered as an outgoing exchange student in Ladok,
  • you have received your personal insurance certificate and insurance card.

The insurance applies:

  • around the clock in the country of study,
  • during the semester and two weeks before and two weeks after,
  • during direct travel between Sweden and the country of study.

Before you go, you should check your private insurance coverage. Student UT insurance is intended to be comprehensive, but because each person's need for insurance varies, you must read the terms and assess it to fit your situation. If you travel within the EU the insurance will only cover accidents, damages or theft, if you have the European Health Insurance Card. 

Carefully read the terms of Student UT on the Kammarkollegiet website.
More information at the Kammarkollegiet website.

Visa

It is your own responsibility to contact the embassy or consulate to apply for a visa. Apply for a visa well in advance!

Checklist pre-departure

Here you will find a pre-departure checklist

Are you writing your Bachelor thesis or Master thesis the semester after your exchange period? Please check that you will meet the requirements and the deadline to submit your project idea.   

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6. During the exchange

When you arrive, it is important that you attend the induction days or similar to get all necessary information.

Course selection and updated Learning Agreement

If you need to select new courses, for instance if a course is cancelled, you need to get the new course approved by DSV before you can start. Fill out the form DSV course selection form (230 Kb)  once again and e-mail it to DSV International Office. You will get a notification after the Director of Studies has assessed your new course selection.

Update Learning Agreement

When it is absolutely set which courses you are going to take, it is time to update your Learning Agreement. Please state the course you will remove and also add the new course.

Exchange student through Erasmus+

  • Update Part B: Section To Be Completed During The mobility in the Learning Agreement for Erasmus+.
  • Note! Do not fill out Part C: Section to be completed after the mobility,
  • The document has to be signed by the partner university and DSV.
  • E-mail signed Learning Agreement to the Student Counsellors at DSV.

Exchange student through bilateral and central agreements

Transcript of Records

Investigate how and when you will get your Transcript of Records, i.e. official documents of completed courses, where the credit and grading system are clear. At some universities, you have to order the transcript.

A Transcript of Records needs to be:

  • An official transcript with signature and stamp.
    or
  • An official certificate with a code you can give us to verify the certificate at the university's website.

If you must cancel your studies, it is important that you communicate this to all instances as soon as possible.

Claim form in case something happens

Claim form from Kammarkollegiet
Here you can find all information about the insurance Student UT

Contact

Contact person depends on your exchange agreement.
DSV International Office (DSV's agreements)
International Office - Student Services (Stockholm University's central agreements and networks)

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7. After your exchange period

Welcome back to DSV! Hope you had a fun and eventful semester abroad! There are some practical details you need to arrange before everything is done with your exchange period.

Write a student report

You must submit a student report by filling out a questionnaire about your exchange period.

Please attach photos:

  • Use only your own photos.
  • Select photos with care (remember that the photos should be representative).
  • If another person is in the photo - remember to get permission from that person.

Upload your student report, no later than one month after the exchange period.

Exchange through Erasmus+

If you have got the Erasmus+ scholarship, you need to do a few things to get your final payment. Here you can find the information on what is required of you.

For questions about the Erasmus+ and the scholarship: Contact: erasmusutbyte@su.se

Consequences if you take too few credits

If you, after your exchange studies, have not been approved for one or more courses in your Learning Agreement, you must re-take these credits. You must have a total of 30 credits for the corresponding semester of your program. It is possible to supplement the missing credits by taking additional courses and/or extend your studies at DSV with an extra semester. Contact the Student Counsellor at DSV.

Transfer your credits

When you receive the Transcript of Records from the partner university, you have to apply for transfer of credits of your completed courses. Apply online via Ladok for students Log in with your university account, click Apply for and Crediting.

Share your experiences and inspire others to try exchange studies!

Follow-up meeting

Your experiences are valuable to us. In February, we call everyone who has been on the exchange during the year for a follow-up meeting. We want to know about your experience, both the positive and the negative.

Help us inform about exchange studies

We would appreciate if you want to attend a briefing for DSV's students interested in exchange studies and talk about your experience. You probably remember that you had many questions and concerns before you went - now you have the chance to give your best tips!

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